TimeBook 2.1 offers several significant bug fixes and feature enhancements to both the TimeBook and TimeClock stacks. However, no significant changes have been made to the TimeFile stack. If you have been using TimeBook version 2.0 or later, you don’t need to upgrade your TimeFile stack.
If you are like most people, you need to keep a time sheet so you can to bill the time you spend on jobs to clients, and if you’re an hourly employee, so your employer knows what to pay you. If you are like me, you tend to forget to fill out your time sheet or time book regularly. At the end of the week, you find yourself trying to remember just what you did - and for how long - last Monday.
Until now, there has been no easy substitute for the manual time sheet. Most computer programs designed to help you keep your time sheet are simply cumbersome electronic calculators that still require you to enter most of your time information manually. TimeBook is different. TimeBook maintains a list of your clients, billing categories, jobs in progress, and comments. Four simple pop-up menus let you pick a job, ‘punch-in’, ‘punch-out’ and pick a billing category. And you have the option of entering a comment as you finish each job. When you start your next job, TimeBook remembers the stop time of your last job and offers that time as your default start time for your next job. This lets you easily keep track of all your time during each work day.
You punch-in and out from a small stack called TimeClock that you can leave open on your desktop during your work day. TimeClock is like a remote control to the TimeBook application and makes it easy to enter your time no matter how many times you start and stop a job or many jobs you work on during a day.
With TimeBook, time sheet troubles disappear. If you work on your Mac most of the day, filling out your time sheet with TimeBook is incredibly easy. Launch the TimeClock stack at the beginning of each day, and then just punch in and out as you work. Finding job numbers, looking up client codes, remembering billing categories, and all the pains associated with accurate time keeping are no longer. TimeBook uses your Mac’s clock and calendar to assist you in filling out your time sheet. Of course you have complete control over all your time keeping. You can choose TimeBook’s defaults or select your own. Once a job is entered, it is easy to go back and revise any aspect of the record. Of course, the best part comes at the end of each week when, with the push of a button, TimeBook fills out your time sheet completely and accurately.
TimeBook is designed to be simple and safe. It is very difficult to mis-enter jobs, and TimeBook’s error checking assures you an accurate time sheet. TimeBook also offers many user selected options that allow you to customize the application to your specific work environment.
GETTING STARTED
1 Print out a copy of these instructions and go through the tutorial!!!!!!
2 Customize TimeBook for your needs
Rename the TimeFile00 stack to TimeFile(your employee number).
DO NOT INSERT A SPACE BETWEEN THE WORD ‘TIMEFILE’ AND YOUR
EMPLOYEE NUMBER.
Select ‘Preferences’ from the TimeBook menu. Enter your name and employee
number (2 to 3 digits preferred) and select the preferences appropriate
for your business.
Enter the TimeBook Custom Settings (click the button on the
bottom of the Preferences card) appropriate for your business.
3 Select ‘Fix-It/Reset’ from the TimeBook menu and follow the prompts to Reset.
USING TIMEBOOK
Simply launch the TimeClock stack each day when you start working. After TimeBook sets itself up, enter your first job and the start time via the pop-up menus. Enter the stop time when you finish a job and follow the prompts to enter the requested billing information. Repeat the process for each job you work on. Select ‘Do Time Sheet’ at the end of the week to have TimeBook calculate your time sheet.
QUICKSTART and TUTORIAL: For impatient people like me who only learn by doing.
Make sure you are running HyperCard 2.1 or later
(or HyperCard Player 2.1 or later)
Make sure your HyperCard opens with at least 1,200K of
memory (check 'Get Info').
Copy TimeBook, TimeClock, and TimeFile00 to your hard drive.
Double-Click on TimeClock, click 'New Week' and type in your name
(for now, your employee number is 00). Click ‘Erase’ when you are
asked if you wish to erase last week’s comments list.
Be patient while TimeBook sets itself up.
Choose "Preferences" from the TimeBook menu and type your name
into the indicated box. Leave 00 in employee number for now.
Leave all the options selected as is for now.
Click "TimeBook Custom Settings" on the Preferences card.
Read it, but leave everything alone for now. Click 'Done'.
Choose "TimeClock" from the TimeBook menu.
Choose ‘Edit Jobs’ from the TimeBook menu.
You edit jobs from this editor. Click ‘Done’.
Choose ‘Edit Clients’ from the TimeBook menu.
You edit clients from this editor. Click ‘Done’.
Choose ‘Edit Billing Categories’ from the TimeBook menu.
You edit billing categories from this editor. Click ‘Done’.
Choose ‘Edit Comments’ from the TimeBook menu.
You edit comments from this editor. Click ‘Done’.
Click on the line next to the word "Job" and hold the mouse
button down. Choose '1002-0001 Test Job' from the pop-up menu.
Click on the line next to the word "Start" and select 'Enter Time'
from the pop-up menu. In the dialog box, enter the time an hour ago
(i.e. if it is 11:45 AM then enter 10:45 AM - be careful to include the
colon and the AM or PM is you are using a 12 hr. clock).
Click on the line next to "Stop" and select the current time
from the pop-up menu.
Click on the box that appears next to the word "Bill" and select
'100 Software Training' from the pop-up menu.
Click on the box that appears next to the word "Com" and select
'None' from the pop-up menu. Wait for the save.
Choose "TimeBook" from the TimeBook menu. You should see a
time card with the job name "1002-0001 Test Job" with all the
information you entered via "TimeClock".
Select "Do Time Sheet" from the TimeBook menu.
Click 'Save/Print' - wait for the save - and click 'Print' in the dialog box - if
you have a printer.
Congratulations, you just learned how to use TimeBook and printed
your first time sheet!
Now, select "Preferences" again from the TimeBook menu
and customize TimeBook for your environment.
Click on the 'TimeBook Custom Settings' button at the bottom of the
Preferences card and click on the day of the week you start your time sheet,
the number of numerals for both your job numbers and client numbers,
and your minimum reported time interval.
Refer to Help (selected from the TimeBook menu) if you have any questions.
Choose "TimeClock" again from the menu (or click on the TimeClock Clock icon).
Open the job editor by choosing ‘Edit Jobs’ from the TimeBook menu or by
clicking the 'J' button.
Delete jobs by selecting them and clicking the delete button. You can
enter new jobs via this editor by choosing ‘New Job’ from the pop-up menu
that appears when you click on the ‘Job’ line. To see how, select 'New Job'
from the 'Job' pop-up menu.
Customize both your client list and your billing category list
to fit your own business. You can use the editors to enter the
information or you can enter the information directly. To enter job, client,
and billing information directly, choose the editor from the menu
with the option key down or click on the appropriate button with the option
key down. Be sure to enter new clients and categories exactly as
instructed.
Use the program, and/or read the rest of the instructions by selecting
